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Current available jobs in Administration/General Management:

Administration/General Management: Administrative/Executive Assistant
EXECUTIVE ASSISTANT to Vice Chairman - Comcast-Spectacor (Philadelphia, PA)

Title:               Executive Assistant to Vice Chairman

Company:      Comcast-Spectacor, LP

Location:        Rittenhouse Hotel (Philadelphia, PA)

Department:  Executive/Administration 

Reports To:    Vice Chairman

Status:            Full-Time; Salary; Exempt

EEO:              Administrative Support Worker 

Job Purpose: Conserves Vice Chairman’s time and promotes the corporate image by representing the Vice Chairman internally and externally; providing liaison between the Vice Chairman, other key executives, and employees.



·         Extensive Executive-level support experience

·         Must be professional, positive and self-confident

·         Meeting management, scheduling and travel logistics

·         Client relationship management skills

·         Excellent verbal communication skills and administrative writing skills

·         Excellent organizational skills

·         Proven ability to exercise confidentiality

·         Ability to make sound business decisions

·         Strong listening skills

·         Presentation skills

·         Ability to promote process improvement

·         Microsoft proficient in Word, Excel, Outlook and PowerPoint; strong data processing skills




Essential Job Functions:

·           General handling of the day-to-day administrative requirements of Vice Chairman including scheduling meetings, conference calls, etc.

·           Acts as liaison to internal and external associates on behalf of Vice Chairman - telephone, emails, faxes, memos, letters, etc.

·           Initiates, distributes and maintains general filing system for charitable giving (Comcast-Spectacor Charities, Flyers Charities, Snider Foundation) and auction related items

·           Processes expense reports, ticket purchase requests for events, etc.

·           Acts as liaison with business and political (city, state, federal) associates, Chamber of Commerce, non-profits, etc.                                                                                                                                                

·         Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations as needed.

·         Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

·         Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

·         Improves quality results by studying, evaluating, and re-designing processes; implementing changes.

·         Enhances Vice Chairman's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.


Nonessential Job Functions:

·         Other duties and responsibilities as assigned.

Intellectual / Social / Physical Demands & Work Environment:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social Demands:

·         While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.  This position also requires constant use of interpersonal skills including: ability to foster collaboration, recognize and resolve conflicts, and openly communicate in writing and verbally with clients.

Physical Demands:

·         While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc.; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information.

Work Environment:

·         The essential functions of this position are performed indoors. The noise level in the work environment is quiet to moderate.



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Administration/General Management: Administrative/Executive Assistant
SALES COORDINATOR - Paciolan (Irvine, CA)

Paciolan is seeking a self motivated Sales Coordinator to manage all aspects of FanOne Marketing sales process. This role is responsible for creating presentations, building proposals, facilitating and coordinating client and prospect engagements, and managing administrative steps by the sales and executive team help to nurture leads, track opportunities and drive business. The ideal candidate will place a high value on customer relationships; understand products and services, is a team player and thrives in the presence of new challenges and opportunities.

What the job includes:
• Creating and maintaining sales presentations and proposals for FanOne Marketing prospects and clients.
• Creating and maintaining client and prospect files; distribute and reconcile all client documents and respective checklists for Sales and Finance Department.
• Assisting other Paciolan Sales Managers in following up with clients and prospects regarding marketing automation, CRM, and ticketing related contracts or statements of work.
• Assisting President, FanOne Marketing in updating account and contact information and other contract information in the CRM system.
• Send out marketing materials upon request.
• Preparation of weekly reports and correspondence.
• Assisting President, FanOne Marketing, in the preparation of services agreements, addenda and related correspondence; review documents for completeness and accuracy.
• Monitor and compare data to determine compliance with prescribed operating standards.

What is required of you:
• Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales related role
• High school diploma or equivalent GED required; Associate’s / Bachelor’s in a related discipline strongly preferred

Knowledge and understanding of:
• Modern office procedures, methods and related computer equipment
• Business letter writing and basic report preparation
• Principles and procedures of record keeping
• Principles and procedures of financial record keeping and reporting
• Must possess excellent grammar skills and verbal skills
• Customer Service practices
• Computer skills in Microsoft Office applications and word processing, spreadsheets, database, presentation and internet software

Possess the ability to:
• Perform responsible, detailed administrative work involving the use of independent judgment and personal initiative
• Interpret and apply administrative and departmental policies and procedures
• Prioritize work and effectively resolve workload issues
• Communicate clearly and concisely both orally and in writing
• Produce written documents in the English language with clearly organized thoughts using proper sentence construction, punctuation and grammar
• Comprehend and make inferences from written material
• Communicate clearly and concisely both orally and in writing.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Learn job related material primarily through oral instruction and observation which takes place mainly in an on-the-job training setting
• Make basic arithmetic calculations (addition, subtraction, multiplication and division) either manually or by operating a calculator
• Establish and maintain effective working relationships with those contracted in the course of work


Note: When you apply for this job online, you will be required to answer the following questions:

1. YES / NO: Do you have 2+ years of experience in an administrative support position in a sales related role?
2. YES / NO: Do you currently live in the Irvine, CA area?
3. To be considered, please list your compensation requirements.

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