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Current available jobs in Administration/General Management:





Administration/General Management: General Management/Profit & Loss
GENERAL MANAGER - Global Spectrum (Macau, XX)

Company: Global Spectrum Asia

Venue: Theater of Dreams

Location: Macau

Reports to: Regional Vice President; COO

Supervises: Department Directors; All Facility Staff


Summary:
Responsible for overall management, promotion, and operation of the facility, including construction, purchasing, policy formulation, booking, marketing, finance, food and beverage, box office, advertising, security, production, maintenance, and related operations. Gives direction to each department, as needed, through each department’s director.

Qualifications:

• Bachelor’s degree or better from an accredited college or university in Business/Hospitality Management or related field.
• Graduate of IAAM Public Assembly Facility Management School desirable
• Relevant certification (i.e., CFE, CMP, etc.) preferred
• Minimum of seven (7) years of increasingly responsible management experience in an Arena, Convention Center, Hotel or other similar public assembly facility, including experience managing Director-level employees
• Fluency in Chinese (Cantonese) and Portuguese languages preferred
• Proven leadership skills
• Demonstrated knowledge of facility operations, budget preparation and personnel management
• Ability to apply conflict resolution and problem-solving skills in a team-oriented environment
• Ability to express ideas clearly through both oral and written communication
• Superior Sales and Marketing skills
• Knowledge of budget preparation and control

Core Responsibilities:

• Oversee applicable departments for the facility
• Develop relationships and interact with service providers
• Provide cost analysis for operations as it relates to facility management
• Manage capital projects and coordinate efforts to reduce costs
• Actively pursue new business opportunities
• Develop and implement sales and marketing programs
• Attend conferences and trade association meetings
• Other duties and responsibilities as assigned
 

Note: When you apply for this job online, you will be required to answer the following questions:

1. YES / NO: Have you earned a Bachelor's degree or better from an accredited college or university?
2. YES / NO: Do you have 7+ years of increasingly responsible management experience in an Arena, Convention Center, Hotel or other similar public assembly facility?
3. YES / NO: Do you have experience managing Director-level employees?
4. YES / NO: Are you fluent in Chinese (Cantonese) and/or Portuguese? Please answer YES/NO, and if "YES," please explain.
5. To be considered, please list your salary requirements.


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Administration/General Management: Administrative/Executive Assistant
SALES COORDINATOR - Paciolan (Irvine, CA)

Paciolan is seeking a self motivated Sales Coordinator to manage all aspects of FanOne Marketing sales process. This role is responsible for creating presentations, building proposals, facilitating and coordinating client and prospect engagements, and managing administrative steps by the sales and executive team help to nurture leads, track opportunities and drive business. The ideal candidate will place a high value on customer relationships; understand products and services, is a team player and thrives in the presence of new challenges and opportunities.

What the job includes:
• Creating and maintaining sales presentations and proposals for FanOne Marketing prospects and clients.
• Creating and maintaining client and prospect files; distribute and reconcile all client documents and respective checklists for Sales and Finance Department.
• Assisting other Paciolan Sales Managers in following up with clients and prospects regarding marketing automation, CRM, and ticketing related contracts or statements of work.
• Assisting President, FanOne Marketing in updating account and contact information and other contract information in the CRM system.
• Send out marketing materials upon request.
• Preparation of weekly reports and correspondence.
• Assisting President, FanOne Marketing, in the preparation of services agreements, addenda and related correspondence; review documents for completeness and accuracy.
• Monitor and compare data to determine compliance with prescribed operating standards.

What is required of you:
• Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales related role
• High school diploma or equivalent GED required; Associate’s / Bachelor’s in a related discipline strongly preferred

Knowledge and understanding of:
• Modern office procedures, methods and related computer equipment
• Business letter writing and basic report preparation
• Principles and procedures of record keeping
• Principles and procedures of financial record keeping and reporting
• Must possess excellent grammar skills and verbal skills
• Customer Service practices
• Computer skills in Microsoft Office applications and word processing, spreadsheets, database, presentation and internet software

Possess the ability to:
• Perform responsible, detailed administrative work involving the use of independent judgment and personal initiative
• Interpret and apply administrative and departmental policies and procedures
• Prioritize work and effectively resolve workload issues
• Communicate clearly and concisely both orally and in writing
• Produce written documents in the English language with clearly organized thoughts using proper sentence construction, punctuation and grammar
• Comprehend and make inferences from written material
• Communicate clearly and concisely both orally and in writing.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Learn job related material primarily through oral instruction and observation which takes place mainly in an on-the-job training setting
• Make basic arithmetic calculations (addition, subtraction, multiplication and division) either manually or by operating a calculator
• Establish and maintain effective working relationships with those contracted in the course of work
 

EOE

Note: When you apply for this job online, you will be required to answer the following questions:

1. YES / NO: Do you have 2+ years of experience in an administrative support position in a sales related role?
2. YES / NO: Do you currently live in the Irvine, CA area?
3. To be considered, please list your compensation requirements.


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Administration/General Management: General Management/Profit & Loss
ASSISTANT GENERAL MANAGER / DIRECTOR OF SALES & MARKETING - Pueblo Convention Center (Pueblo, CO)

Company: Global Spectrum

Reports to: General Manager

Supervises: Oversees all Director and Departmental GS staff, along with GM, and Directly Supervises Sales and Marketing Managers

Summary:

The Assistant General Manager/Director of Sales and Marketing works closely with the General Manager in planning, directing and managing the day-to-day operations of the facility utilizing initiative and independent judgment. This includes, but is not limited to, sales, marketing, public relations, finance, human resources, event services, operations, housekeeping, maintenance, safety and security.
 

This employee will also ensure the sales and marketing team at the facility meet all individual and departmental sales goals for sponsorship revenue, seat revenue and group sales revenue. This position is responsible for overseeing and training all marketing and sales staff, as well as actively selling to help realize all sales goals.
Supervision is exercised over professional staff that directs various sections in day-to-day operations. Responsibility further includes evaluation and development of recommendations to improve organizational administration, procedures, policies, and programs

Qualifications:

• Minimum of five (5) years increasing responsibility in professional public assembly facility operations management experience
• Minimum of five (5) years increasingly responsible sales and/or marketing experience for a convention center, major hotel or other similar public assembly facility, including supervisory responsibility.
• Minimum of two (2) years direct supervisory experience at the Director level
• Bachelor’s Degree or better from an accredited college or university in Public Assembly Facility Management, Hospitality Management, Business Administration, Marketing, or a related field (Other combinations of experience and education that meet these requirements may be substituted)
• CMP, CFE, Oglebay graduate or other industry recognized designations are preferred
• Experience employing modern management methods, long range planning, principles of budgeting, and leadership skills
• Working knowledge of sales, marketing, event services, safety and security, facility maintenance and housekeeping, finance and human resources, audiovisual, telecommunications, and food and beverage operations
• Experience in contract development and negotiations, including facility use license agreements, service agreements, and sponsorship agreements
• Excellent organizational skills, customer service skills, and inter-personal skills
• Knowledge of relevant ticketing software preferred
• Strong PC and data processing skills; working knowledge of MS Word, Excel, and database management software
• Familiarity with EEOC, FLSA, OSHA, ADA and other employment regulations
• Ability to work event nights, weekends and holidays as required.

Job Functions:

• Assist the General Manager in planning, directing and managing the day-to-day operations of the convention center including sales, marketing, public relations, finance, human resources, event services, operations, housekeeping, maintenance, safety and security
• Assist the General Manager in the development and administration of the facility’s operating and capital budgets; work directly with the department directors in developing departmental operating budgets and revenue projections;
• Recruit, select, lead, motivate and evaluate staff; provide or coordinate training as needed; work with employees to correct deficiencies; implement discipline and termination procedures
• Address and recommend actions on all personnel matters
• Work with the departmental directors in the day-to-day management of their various departmental disciplines; review and evaluate processes and results; identify and resolve deficiencies and challenges
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
• Develop and implements programs, policies, and procedures for the facility
• Assist the General Manager in the oversight of the facility’s contract service partners (food & beverage, telecommunications, a/v)
• Develop or directs the development and preparation of comprehensive management reports and manuals (i.e. Operations Manual, Event Handbook, Annual Sales & Marketing Plan, Annual Preventative Maintenance Plan, Annual Facility Report, Booking Policies, Fire Code Rules & Regulations, etc…)
• Participate and lead various interdepartmental project groups, special projects, and task forces
• Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to programs, policies, and procedures as appropriate
• Represent the General Manager as needed at various meetings.
• Establish and maintain effective working relationships with staff, facility stakeholders and facility users
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities of all Sales & Marketing programs and activities.
• Assume management responsibility for all services and activities of the Sales and Marketing Division including the scheduling and booking of all facility events; and the signage/sponsorship opportunities within the facility including vendor packages, sales materials, proposals, sales calls and contracts.
• Plan, direct, coordinate, and review the work plan for providing marketing, booking and sales services.
• Participate in the development and administration of the annual budget; forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary.
• Prepare written proposals; reevaluate potential business value of various events and clients; initiate contractual arrangements
• Direct and plan promotional projects and coordinate focused marketing programs; develop strategies for new markets and clients.
• Conduct tours of facility for potential licensees; answer questions and provide information regarding facility capabilities.
• Oversee the development of all facility advertising and marketing materials; analyze facility rental rates, schedules, and labor rates and modify as necessary.
• Finalize all booking arrangements; prepare contracts; negotiate rental and other rates as required.
 

EOE, DFWP

Note: When you apply for this job online, you will be required to answer the following questions:

1. YES / NO: Do you have 5+ years of increasing responsibility in professional public assembly facility operations management?
2. YES / NO: Do you have 5+ years of increasingly responsible sales and/or marketing experience for a convention center, major hotel or other similar public assembly facility?
3. YES / NO: Do you have 2+ years of experience managing Director-level employees?
4. YES / NO: Have you earned a Bachelor’s Degree from an accredited college or university?
5. To be considered, please list your salary requirements.


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Administration/General Management: Administrative/Executive Assistant
ADMINISTRATIVE ASSISTANT - Wells Fargo Center (Philadelphia, PA)

Company: Spectrum Arena, LP
Location: Wells Fargo Center (Philadelphia, PA)
Department: Security & Services
Reports to: Director, Security & Services
Supervises: No
Status:Full-Time; Salaried; Nonexempt


Basic Function:
Provide administrative support to the Vice President and Director of Security & Services including correspondence and calendars as required.

Qualifications:
•Associate’s Degree in Administration/related field or equivalent work experience.
•Proficient in Microsoft Word, Excel and Power Point.
•Demonstrate ability to quickly learn organizational processes, workflows, polices and procedures.
•Ideal candidate must have excellent organizational & interpersonal skills, very detail oriented, able to maintain confidentiality. Capable of handling multiple assignments and work within a deadline.
•Possess highly developed verbal and written communication skills in the English language as well as the ability to work independently and take initiative in a professional environment.

Essential Job Functions:
•Answer, screen and direct VP’s and Director’s telephone calls
•Perform general administrative functions including faxing, photocopying, mail distribution
•Take photo id’s and maintain ID database for the complex
•Schedule/set-up meetings
•Maintain Purchase Order Request Workbook
•Input availabilities for all part time Security and Services Staff
•Assist in mailing of employee schedules
•Assist in verifying payroll for accuracy
•Order employee service awards and maintain database
•Update monthly employee event calendar
•Assist Director in handling of all personnel inquiries and problems
•Set up and maintain personnel files
•Assist in scheduling of applicant interviews
•Enter new hire information into database, update personnel records (telephone numbers, addresses, resignations, discharges, etc.)

Nonessential Job Functions:
•Perform other duties and responsibilities as assigned

Intellectual/Social/Physical Demands & Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social Demands:
•While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant use of interpersonal skills including: ability to foster collaboration, recognize and resolve conflicts, and openly communicate in writing and verbally with clients.

Physical Demands:
•While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information.

Work Environment:
•The essential functions of this position are performed indoors. The noise level in the work environment is usually moderate to loud during events and minimal during non-event times.

EOE
 

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes or No: Are you proficient in Microsoft Word, Excel and Power Point?
2. Yes or No: Do you currently live in the Philadelphia, PA area?
3. To be considered, please list your salary requirement.


Apply for this position      |      Go back job listings


 

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