BOX OFFICE MANAGER - Enid Event Center and Convention Hall (Enid, OK)
BOX OFFICE MANAGER – Enid Event Center and Convention Hall (Enid, OK)
Title: Box Office Manager
Company: Global Spectrum
Location: Enid Event Center and Convention Hall (Enid, OK)
Reports to: GM / Director of Finance
Status: Full-Time; Salaried; Exempt
The Box Office Manager will control all ticket inventories and oversee the processing of orders and payment. Utilizing ticketing software, he/she will create ticketing for events and financial reports. The Box Office Manager is responsible for the selection, training, motivation and evaluation of all Box Office personnel, and the management of all aspects of customer service related to internal and external customers.
Bachelor’s Degree from an accredited college or university with major coursework in business management, sports management, business administration or other related field
Minimum of 2 years of increasingly responsible box office/ticketing management experience, preferably with a sports facility, convention center, performing arts facility or other multi-purpose public assembly facility
Ability to work beyond normal business hours as required, based on event calendar
Strong listening skills and oral and written communication skills
Knowledge of operational characteristics
Proficiency in Microsoft Office applications including but not limited to Word, Excel, Outlook and PowerPoint
Familiarity with Paciolan ticketing software
Knowledge of terminology used in box office/sales settings
Build all events in the ticketing system, including seating manifests, price tables, holds/kills, discounts, pre-sales, etc.
Oversee all financial reconciliation in regards to daily reports, monthly reports and event settlement
Manage all information being sent and posted through ticketing system
Act as systems administrator for ticketing system and liaison between staff, promoters, presenters and the facility
Responsible for system upgrades, occasional testing of new software and routine maintenance and trouble-shooting
Update and relay all box-office related event information to each department and client
Investigate and resolve ticket-related issues
Responsible for the collection of all ticket monies, tracking of accounts payable/receivable and preparation of sales reports/ticket revenue updates
Work with sales and marketing departments to set up various ticket discounts and promotions
Oversee will call for all ticketed events, ensuring compliance to all relevant ticket laws
Track attendance for all events, including pre-sales, walk-ups, promotions, discounts, etc.
Provide leadership for Box Office personnel
Establish and maintain effective working relationships with internal/external customers
Analyze challenges, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives
Communicate clearly and concisely in the English language, both orally and in writing
Comprehend and make inferences from written sales materials
Make basic arithmetic calculations (addition, subtraction, multiplication and division) either manually or through the use of a calculator
Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) work days and extended numbers of days
Exercise confidentiality and integrity upon handling personal and financial customer information
Perform other duties as assigned.
Intellectual/Social, Physical Demands and Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.
While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly moves about the arena and event sites before, during and after events to service clients and supervise staff; constantly communicates via telephone, email and in-person with others to exchange accurate information.
The essential functions of this position are performed indoors. The noise level in the work environments can range from moderate to loud during events and is minimal to moderate during non-event times.