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Finance/Internal Audit: Controller/Director of Finance
DIRECTOR OF FINANCE - Chaifetz Arena at St. Louis University (St. Louis, MO)

JOB TITLE:               DIRECTOR OF FINANCE

Reports To:                  General Manager and Global Spectrum VP-Finance

Supervises:                  Staff Accountant, Box Office

FLSA Status:                Full time; Salaried; Exempt

EEO Status:                 Executive / Senior Level Official or Manager

SUMMARY:

Utilizing independent judgment, the Director of Finance is primarily responsible for overseeing all aspects of the financial management of Chaifetz Arena including developing, coordinating, and supervising the accounting procedures relative to the operation of the facility  including but not limited to maintaining formal accounting systems, supervising the organization of accounting records and files, and supervising the preparation of monthly financial statements, event settlements, accounts payable and receivable, and preparing and managing the yearly budget.  The Director of Finance is also responsible for directing all aspects of the Human Resource and payroll activities for Chaifetz Arena.

ESSENTIAL FUNCTIONS (including, but not limited to…):

  • Manage and participate in the development and implementation of goals, objectives, policies, and priorities of assigned programs and functions including payroll, accounts payable, accounts receivables, purchasing, budgeting and the general ledger.
  • Manage and participate in the development and administration of Chaifetz Arena’s annual budget; direct and provide consultation to department managers in the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; implement budgetary adjustments as necessary.
  • Prepare financial statements for the Client and Global Spectrum Corporate Office, and other financial reports, including event flash reports, monthly statements, annual budget and annual report.
  • Coordinate the accounting activities of the facility in relation to the annual audit; serve as liaison for the Accounting Section with other departments, Saint Louis University Business and Finance Department, and outside auditors; negotiate and resolve significant and controversial issues.
  • Analyze balance sheet and P & L figures for monthly financial statements; prepare comments and explanations of performance trends
  • Reconcile Bank Statements, and subcontractor monthly payments against event reports including Food Service, Parking, and ATM.
  • Review and execute all checks and deposits; review daily cash receipts and disbursements.
  • Review financial statements with management personnel.
  • Plan, develop and recommend procedures to ensure the financial management of the facility is in line with corporate goals and objectives.
  • Select, train, motivate and evaluate Accounting Department staff; provide or coordinate staff training; work with employees to correct deficiencies.
  • Plan, direct, coordinate, and review the work flow for the Finance Department; meet with staff on a regular basis to identify and resolve challenges; assign work activities, projects and programs; monitor work flow; review and evaluate methods and procedures
  • Assist department managers in the design, coordination and implementation of department specific training, education and orientation programs and opportunities.
  • Maintain relevant personnel records and files assuring compliance with federal, state and local laws.
  • Responsible for all areas of recruiting, resignations/terminations, employee relations, benefit planning/implementation and policy development/compliance.
  • Conduct and coordinate the enrollment process for all employee benefits.
  • Work cooperatively with other department directors on projects of mutual interest.
  • Prepare and manage settlements with General Manager occasionally on nights of events.
  • Perform other duties as required.

PREFERRED QUALIFICATIONS:

  • Minimum of three (3) to five (5) years professional accounting experience including at least one (1) year of supervisory responsibility.
  • Bachelor’s degree from an accredited college or university with major course work in accounting, finance, public or business administration or a related field. Additional experience may be substituted for formal education
  • Knowledge of SAGE 100, Biznet and ADP HR Enterprise and eTime software strongly preferred.
  • Previous Arena/Hotel/Convention Center accounting experience preferred.
  • Certified Public Accountant preferred.

SPECIAL CHARACTERISTICS/KNOWLEDGE:

AUTHORITY:

  • Recruit, interview, select, train, manage, direct and evaluate all subordinate employees in the Finance Department.
  • Provide administrative and professional leadership and direction for all finance activities.
  • Plan, service, and supervise the Finance function of Chaifetz Arena.
  • Recommend and implement goals, objectives, and practices for providing effective and efficient customer service.
  • Recognize challenges, analyze and identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives.
  • Interpret and apply administrative and departmental policies and procedures

INTELLECTUAL/SOCIAL, PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social demands:

  • While performing duties of this job, the employee is continuously asked to multi-task under time constraints and with moderate to high pressure situations. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to explain details to a variety of audiences, ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients. Employee will frequently communicate via email, telephone and in-person with others and exchange accurate information.  This position requires employee to frequently work both independently or as part of a team.

Physical demands:

  • While performing duties of this job, the employee will frequently operate a computer and other office devices such as calculators, telephones, copy machines, faxes and printers.  Employee will frequently move about inside and outside various areas of the facility and surrounding businesses to interact with internal/external clients.  Employee must constantly communicate via telephone, email and in-person with others and exchange accurate information.  Employee may occasionally be required due to business demands and event operations to lift and/or move up to 25 pounds.

Work environment:

  • The duties of this position are performed primarily indoors in an office environment. The noise level in the work environment is usually minimal to moderate during non-event days and moderate to loud during event days.

This job description is subject to change

EOE.DFWP


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Finance/Internal Audit: Payroll
HRIS/PRIS MANAGER - Comcast-Spectacor (Philadelphia, PA)

Category: Payroll
HRIS/PRIS Manager, Comcast-Spectacor (Philadelphia, PA)

Location: Wells Fargo Center (Philadelphia, PA)

Reports To: Director of Payroll

Status: Full-Time; Salaried

SUMMARY:  Under general direction of the Director of Payroll, the HRIS/PRIS Manager is responsible for managing the day-to-day operations of the Human Resources Information Systems (HRIS) team. Exacts the implementation, development, and direction of all Human Resource systems, reports, analysis, and so forth as it is disseminated down through upper management. Acts as an HRIS Subject Matter Expert for Human Resources/Payroll Business Partners. Manages a team that may include exempt and non-exempt employees. Serves as a subject matter expert and provides guidance to employees as required. Develops processes and procedures to drive department efficiencies. Assists in development and meeting of departmental budget.

ESSENTIAL FUNCTIONS (including, but not limited to):

o   Functional knowledge of all Payroll/Benefit related interfaces.

o   Coordinate interface specification updates, as necessary, to include the content, layout and transmission frequency.

o   Analyze plan documentation, define and document project requirements

o   Supports the implementation and ongoing administration of new initiatives from a system and data perspective

o   Develop comprehensive test plans

o   Coordinates systems upgrades to ensure data integrity throughout Human Resources and coordinates with other departments to ensure that the changes to shared data do not impact processing efficiency.

o   Run ad-hoc benefits, payroll and HR reports.

o   Perform audits of payroll/benefits data especially with regard to benefit deductions.

o   Acts as a point of contact with a high level of visibility to Payroll and other HR department members.

o   Available to answer questions/concerns about systems changes, policies, functions, etc.

o   Recommends and implements workflow processes to HR Business Partners as needed. Troubleshoots problems and interfaces with appropriate personnel to resolve problems and implement changes to the systems, panels, reports, etc.

o   Assists the HR Payroll departments with technical training of information systems.

o    Adheres to the standards of the Company in terms of leadership, business standards, policy, and Company's future vision.

o    Consistent exercise of independent judgment and discretion in matters of significance.

o    Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) as necessary.

NONESSENTIAL FUNCTIONS:

o   Perform other duties as assigned

QUALIFICATIONS:

o   Education Level: -Bachelor’s Degree

o   Generally requires 6-9 years related experience

o   ADP HRIS knowledge.

o   Project management experience implementing new programs.

o   Functional knowledge of data interfaces

INTELLECTUAL/SOCIAL/PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social Demands:
 While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.

Physical Demands:
• While performing duties of job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally move about inside the office to access storage areas, cabinets and office machinery; constantly communicate via telephone, email and in-person with others and exchange accurate information.

Work Environment:
• The duties of this position are performed primarily in doors in an office environment. The noise level in the work environment is usually minimal-to-moderate during non-event days and moderate-to-loud during event days.

EOE


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Finance/Internal Audit: Payroll
PAYROLL MANAGER - Comcast-Spectacor (Philadelphia, PA)

Category: Payroll
PAYROLL MANAGER Global Spectrum (Philadelphia, PA)

Location: Wells Fargo Center (Philadelphia, PA)

Reports To: Director of Payroll

Status: Full-Time; Salaried

SUMMARY: Under general direction of the Director of Payroll, the Payroll Manager ensures the efficient and effective operations of the organization’s payroll function in a multi-location, multi-state environment which includes exempt, non-exempt, and union employees.

ESSENTIAL FUNCTIONS (including, but not limited to):

• Supervise all payroll processing and related activities, including training and evaluation of payroll staff 
• Develop uniform and consistent payroll policies, practices and procedures 
• Recommend improvements and modifications as needed.
• Research and implement a Best Practices Program within the payroll function
• Maintain current knowledge of, and compliance with, all applicable state, federal and local wage laws and regulations 
• Interface with the payroll service vendor to resolve problems and address operational issues as they arise.
• Interact and coordinate with internal departments (Human Resources, Finance, and Global Spectrum facilities and others, as applicable) to align Payroll policies and procedures to maximize efficient use of human and system resources
• Manage all tasks necessary to accomplish the organization’s payroll processing objectives, including maintaining relationships with internal and external auditors and state and federal agencies 
• Perform periodic internal audits of various payroll areas and prepare materials for and work with internal and external auditors 
• Audit work product of payroll staff on a regular basis
• Research and prepare management reports
 

NONESSENTIAL FUNCTIONS:

• Perform other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree in accounting preferred
• Experience with ADP payroll and time-keeping systems
• CPP designation preferred
• Proficient in Windows environment with strong Excel skills
• Must be accurate and efficient with ability to meet deadlines
• Capable of working with all levels of management under minimal supervision
• Commitment to excellent customer service
• Strong organizational skills
• Detail oriented

INTELLECTUAL/SOCIAL/PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social Demands:
 While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.

Physical Demands:
• While performing duties of job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally move about inside the office to access storage areas, cabinets and office machinery; constantly communicate via telephone, email and in-person with others and exchange accurate information.

Work Environment:
• The duties of this position are performed primarily in doors in an office environment. The noise level in the work environment is usually minimal-to-moderate during non-event days and moderate-to-loud during event days.

EOE


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Finance/Internal Audit: Accounting/Finance other
STAFF ACCOUNTANT - Global Spectrum (Philadelphia, PA)

Title:               Staff Accountant

Entity:            Global Spectrum

Reports to:     Senior Accountant

Supervises:     None

Status:            Full-Time; Salaried Nonexempt

EEO:              Professional

 

Qualifications:

  • Degree in Accounting required

  • Proficiency in Windows environment with strong Excel skills; knowledge of accounting software recommended, but not necessary (SAGE 100 preferred)

  • Must be accurate and efficient with ability to meet deadlines

  • Ability to work with all levels of management and in teams

  • Strong written and verbal communication skills in the English language required

 

Essential Job Functions:

  • Assist the Senior Accountant with the day-to day, monthly and year-end operations of the Accounting Department.

  • Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures

  • Review and process credit card expense reports and receipts submitted by cardholders on monthly basis.

  • Assist the Senior Accountant with Accounts Receivable duties including invoice preparation and cash receipts processing.

Nonessential Job Functions:

  • Other duties and responsibilities as assigned

Intellectual/Social, Physical Demands and Work Environment:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social demands:

  • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.  This position also requires constant use of interpersonal skills including: ability to foster collaboration, recognize and resolve conflicts, and openly communicate in writing and verbally with clients.

 

 Physical demands:

  • While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information.

 

Work environment:

  • The duties of this position are usually performed indoors. The noise level in the work environment is usually moderate to loud during events and minimal during non-event times.

    EOE


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Finance/Internal Audit: Accounting/Finance other
ACCOUNTING CLERK - Paciolan (Irvine, CA)

Accounting Clerk

Paciolan is searching for an Accounting Clerk to perform basic administrative functions that are provided by the accounting department to the internal business and external clients. This role will be instrumental in providing support the accounting staff within a full cycle accounting organization.  We are looking for a go-getter and team player that will jump in to provide general assistance with administrative and operations needs within the business. This is a great opportunity for a motivated self-starter who is looking to join a growing company and learn a tremendous amount!

What the job includes:

  • Scan, file, and tag all accounting (accounting and tax) and purchasing documents
  • Manage and document all documents sent out to external storage
  • Assist sending out weekly checks
  • Assist Purchasing to pack and ship packages to clients
  • Assist Purchasing on miscellaneous projects such as packing lanyards
  • Run and prepare various reports such as pulling manual files or eVenue files during month end
  • Maintain accounting records by making copies; filing documents
  • Assist and put together audit requests for accountants

What is required of you:

  • High School Diploma or equivalent
  • Working knowledge of Excel, Word, and Outlook
  • Ability to work within a team and routinely contribute to company objectives
  • Must be able to communicate clearly and effectively within a team environment
  • Strong organizational and analytical skills with the ability to multi-task in a fast-paced, deadline driven environment
  • Strong attention to detail and proven ability to meet deadlines

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Finance/Internal Audit: Accounting/Finance other
PART-TIME FINANCE ADMINISTRATIVE ASSISTANT - The Ryan Center & Boss Ice Arena (Kingston, RI)

Job Title:              Part Time Finance Administrative Assistant

Reports to:     Staff Accountant

Supervises:    None

Summary:      Under direction of the Staff Accountant, Finance Administrative Assistant is responsible for preparing Accounts Payable, and general accounting functions for finance, as well as answering phone lines and greeting visitors.

 

Status:            Part Time Hourly

Hours:             20 hours per week; Monday through Friday 9am-1pm

Job Functions (including, but not limited to):

  • Prepare Accounts Payable matching and coding daily.

  •  Enter box office reports daily in Sage.

  •  Enter prepared and approved Journal Entries in Sage.

  •  Weekly filing after projects complete.

  •  Perform other duties as assigned by the Staff Accountant and Director of Finance

  •  Manage W-9’s and Vendor Certificates of Insurance.

    Qualifications:

  • Associates degree from an accredited college or university with major course work in accounting, finance, public or business administration, human resources or a related field. Equivalent work experience will be considered.
  • Proficient in MS Office applications especially Excel.
  • Ability to work with all level of management, with minimal supervision
  • Knowledge of Sage 100 preferred, or similar accounting software.

 

Intellectual/Social, Physical Demands and Work Environment:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Intellectual/Social Demands:
  • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform visitors and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with visitors and other personnel.
  • Physical Demands:
    While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information. May need to lift up to 25lbs.
  • Work Environment:
    The duties of this position are performed indoors. The noise level in the work environments is usually moderate to loud during events and minimal during non-event times.

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Finance/Internal Audit: Accounting/Finance other
STAFF ACCOUNTANT - Tsongas Center at UMass Lowell (Lowell, MA)

Title:                            Staff Accountant

Entity:               Global Spectrum-Tsongas Center/Lowell Memorial Auditorium (Lowell, MA)

Reports to:                  Director of Finance

Supervises:                  None

Status:                         Full-Time; Salaried; Nonexempt

EEO:                           Professional  

 

Qualifications:

  • Degree in Accounting required
  • Proficiency in Windows environment with strong Excel skills; knowledge of accounting software recommended, but not necessary (SAGE 100 preferred)
  • Must be accurate and efficient with ability to meet deadlines
  • Ability to work with all levels of management and in teams
  • Strong written and verbal communication skills in the English language required

 

Essential Job Functions:

  • Assist the one other Accountant and Director of Finance with the day-to day, monthly and year-end operations of the Accounting Department.
  • Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures
  • Review and process credit card expense reports and receipts submitted by cardholders on monthly basis.
  • Assist with Accounts Receivable duties including invoice preparation and cash receipts processing.

Nonessential Job Functions:

  • Other duties and responsibilities as assigned

Intellectual/Social, Physical Demands and Work Environment:

  • The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Intellectual/Social demands:

  • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.  This position also requires constant use of interpersonal skills including: ability to foster collaboration, recognize and resolve conflicts, and openly communicate in writing and verbally with clients.

 

 Physical demands:

  • While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information.

 

Work environment:

  • The duties of this position are usually performed indoors. The noise level in the work environment is usually moderate to loud during events and minimal during non-event times.

EOE


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