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Finance/Internal Audit: Controller/Director of Finance
DIRECTOR OF FINANCE - Chaifetz Arena at St. Louis University (St. Louis, MO)

JOB TITLE:               DIRECTOR OF FINANCE

Reports To:                  General Manager and Global Spectrum VP-Finance

Supervises:                  Staff Accountant, Box Office

FLSA Status:                Full time; Salaried; Exempt

EEO Status:                 Executive / Senior Level Official or Manager

SUMMARY:

Utilizing independent judgment, the Director of Finance is primarily responsible for overseeing all aspects of the financial management of Chaifetz Arena including developing, coordinating, and supervising the accounting procedures relative to the operation of the facility  including but not limited to maintaining formal accounting systems, supervising the organization of accounting records and files, and supervising the preparation of monthly financial statements, event settlements, accounts payable and receivable, and preparing and managing the yearly budget.  The Director of Finance is also responsible for directing all aspects of the Human Resource and payroll activities for Chaifetz Arena.

ESSENTIAL FUNCTIONS (including, but not limited to…):

  • Manage and participate in the development and implementation of goals, objectives, policies, and priorities of assigned programs and functions including payroll, accounts payable, accounts receivables, purchasing, budgeting and the general ledger.
  • Manage and participate in the development and administration of Chaifetz Arena’s annual budget; direct and provide consultation to department managers in the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; implement budgetary adjustments as necessary.
  • Prepare financial statements for the Client and Global Spectrum Corporate Office, and other financial reports, including event flash reports, monthly statements, annual budget and annual report.
  • Coordinate the accounting activities of the facility in relation to the annual audit; serve as liaison for the Accounting Section with other departments, Saint Louis University Business and Finance Department, and outside auditors; negotiate and resolve significant and controversial issues.
  • Analyze balance sheet and P & L figures for monthly financial statements; prepare comments and explanations of performance trends
  • Reconcile Bank Statements, and subcontractor monthly payments against event reports including Food Service, Parking, and ATM.
  • Review and execute all checks and deposits; review daily cash receipts and disbursements.
  • Review financial statements with management personnel.
  • Plan, develop and recommend procedures to ensure the financial management of the facility is in line with corporate goals and objectives.
  • Select, train, motivate and evaluate Accounting Department staff; provide or coordinate staff training; work with employees to correct deficiencies.
  • Plan, direct, coordinate, and review the work flow for the Finance Department; meet with staff on a regular basis to identify and resolve challenges; assign work activities, projects and programs; monitor work flow; review and evaluate methods and procedures
  • Assist department managers in the design, coordination and implementation of department specific training, education and orientation programs and opportunities.
  • Maintain relevant personnel records and files assuring compliance with federal, state and local laws.
  • Responsible for all areas of recruiting, resignations/terminations, employee relations, benefit planning/implementation and policy development/compliance.
  • Conduct and coordinate the enrollment process for all employee benefits.
  • Work cooperatively with other department directors on projects of mutual interest.
  • Prepare and manage settlements with General Manager occasionally on nights of events.
  • Perform other duties as required.

PREFERRED QUALIFICATIONS:

  • Minimum of three (3) to five (5) years professional accounting experience including at least one (1) year of supervisory responsibility.
  • Bachelor’s degree from an accredited college or university with major course work in accounting, finance, public or business administration or a related field. Additional experience may be substituted for formal education
  • Knowledge of SAGE 100, Biznet and ADP HR Enterprise and eTime software strongly preferred.
  • Previous Arena/Hotel/Convention Center accounting experience preferred.
  • Certified Public Accountant preferred.

SPECIAL CHARACTERISTICS/KNOWLEDGE:

AUTHORITY:

  • Recruit, interview, select, train, manage, direct and evaluate all subordinate employees in the Finance Department.
  • Provide administrative and professional leadership and direction for all finance activities.
  • Plan, service, and supervise the Finance function of Chaifetz Arena.
  • Recommend and implement goals, objectives, and practices for providing effective and efficient customer service.
  • Recognize challenges, analyze and identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives.
  • Interpret and apply administrative and departmental policies and procedures

INTELLECTUAL/SOCIAL, PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social demands:

  • While performing duties of this job, the employee is continuously asked to multi-task under time constraints and with moderate to high pressure situations. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to explain details to a variety of audiences, ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients. Employee will frequently communicate via email, telephone and in-person with others and exchange accurate information.  This position requires employee to frequently work both independently or as part of a team.

Physical demands:

  • While performing duties of this job, the employee will frequently operate a computer and other office devices such as calculators, telephones, copy machines, faxes and printers.  Employee will frequently move about inside and outside various areas of the facility and surrounding businesses to interact with internal/external clients.  Employee must constantly communicate via telephone, email and in-person with others and exchange accurate information.  Employee may occasionally be required due to business demands and event operations to lift and/or move up to 25 pounds.

Work environment:

  • The duties of this position are performed primarily indoors in an office environment. The noise level in the work environment is usually minimal to moderate during non-event days and moderate to loud during event days.

This job description is subject to change

EOE.DFWP

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