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Administration/General Management: Administrative/Executive Assistant
EXECUTIVE ASSISTANT - Durham Convention Center (Durham, NC)

Title:                            Executive Assistant

Entity:                         Global Spectrum

Location:                    Durham, NC

Reports to:                  General Manager

Status:                         Full-Time; Salaried/Hourly; Nonexempt

EEO:                           Administrative Support Worker

Qualifications:           

  • Minimum of 3 years of executive administrative support experience

  • Proficiency in word processing and related applications, including Microsoft Word, Excel, Outlook and PowerPoint

  • Highly developed oral and written communication skills in the English language

  • Strong listening skills

  • Excellent organizational skills

  • Strong attention to detail and ability to handle multiple assignments under strict deadlines

Essential Job Functions:        

  • Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, making travel arrangements, compiling expense and other reports.

  • Perform general administrative functions including faxing, photocopying, mail distribution, bulk mailings

  • Answer, screen and direct calls; handle routine inquiries

  • Assist with various event related duties as needed.

  • Support in assisting in Human Resources and general accounting functions as needed.  Receive and distribution of company mail.

  • Assist in preparation of bi-weekly payroll and distribution of payroll checks.  

  • Support Director of Finance/Human Resources in processing new hire paperwork 

  • Maintain personnel policy manual and track attendance (if applicable) 

  • Compile client/vendor lists and handle distribution of yearly correspondence

Nonessential Job Functions:

  • Other duties and responsibilities as assigned

Intellectual / Social / Physical Demands & Work Environment:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Intellectual/Social demands:

  • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.  This position also requires constant use of interpersonal skills including: ability to foster collaboration, recognize and resolve conflicts, and openly communicate in writing and verbally with clients.

 

Physical demands:

  • While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information.

 

Work environment:

  • The essential functions of this position are performed indoors. The noise level in the work environment is usually moderate to loud during events and minimal during non-event times.

EOE, DFWP

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Sales & Marketing: Sales & Marketing Management
SALES MANAGER - Durham Convention Center (Durham, NC)

SUMMARY:

The Sales Manager is responsible for assisting in the overall execution of the Durham Convention Center's outside sales initiative. 

The Sales Manager should have strong verbal and written communications skill, the ability to manage several tasks simultaneously, be self governed and self-motivated, possess a basic understanding of direct sales, public relations, advertising and special event planning and execution.

 

Specific responsibilities include, but not limited to:

 

·         Making sales calls

·         Developing sales leads

·         Fulfilling requests for event information

·         Putting sales kits together

·         Writing proposals

·         Research prospective clients

·         Negotiate new business deals

·         Tracking sales activities

·         Assisting with the development of sales presentations

·         Assisting with promotions and direct mail activities

·         Interacting with advertising sales representatives and vendors

·         Assisting with events

·         Gather deposit for event that the Sales Manager booked

·         Make sure lease agreement is in order and signed

·         Take care of clients needs / build a relationship

·         Researching opportunities for special events

·         Devoted to pursuing new business

·         Analyzing competitors and target markets

·         Frequent travel for Sales Manager should be expected

·         Participating in tradeshow

·         Interacting with the public

·         Back up on phones when office assistant in on duty

The sales manager is an intricate part of the event team and is expected to recognize the value and benefits of teamwork.  Open lines of communication within the team are vital to its success and that of the company.

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Apply for Future Notification Only: Future Notification
Notification of Jobs in Future - Comcast-Spectacor and its Entities (Various Locations, NA)

If you would like to be notified of positions in the future with Comcast-Spectacor and its entities, please press "apply" below and fill out the entire application. Make sure your email is correct and you check off the appropriate notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position. If you need to update, edit, modify or delete your record, please go to "Edit Your Information" above and put in your email address and password.

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