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Finance/Internal Audit: Accounting/Finance other
PART-TIME ACCOUNTING CLERK - Enid Event Center and Convention Hall (Enid, OK)

Job Title:                      Part-Time Accounting Clerk

 

Company:                    Global Spectrum

Location:                      Enid, OK

Reports to:                   Director of Finance

Supervises:                  None

Status:                         Part-Time; Hourly; Nonexempt

EEO:                            Administrative Support Worker

 

Hours:                          Approximately 20 – 25 per work week

 

Summary:

The Part-Time Accounting Clerk is responsible for data entry of invoices and cash receipts; accounts payables, accounts receivable and file maintenance.  This position is required to assist with gathering of information required for the data input of payroll.  S/he will perform administrative tasks including but not limited to review of new hire paperwork, benefits enrollments, filing etc. Responsible for accurate financial and accounting record keeping and reporting details and activities to ensure timeliness, cost effectiveness and ultimate customer satisfaction

 

 

QUALIFICATIONS: 

·         Two years of general accounting experience required; experience with an arena, convention center, hotel or other similar public assembly facility preferred

·         Communicate clearly and concisely in the English language, both orally and in writing

·         Demonstrated ability to work as part of team and with all levels of management

·         Strong customer service, organizational and interpersonal skills required

·         Demonstrated attention to detail

·         Demonstrated ability to prioritize and meet strict deadlines

·         Able to perceive the needs of facility tenants…be proactive, not reactive

 

Special Knowledge Of:

·         Procedures, methods, applications and techniques of generally accepted accounting principles

·         Principles and practices of inventory accounting methods

·         Ten key calculator by touch at a speed necessary for successful job performance

·         Computer applications/programs to perform accounting functions

·         Modern office procedures, methods and related computer equipment

·         Experience with MAS 200, ADP Payroll Software or other comparable software

·         Proficient knowledge of Word, Excel, Outlook and PowerPoint; training on industry specific software will be provided

 

ESSENTIAL JOB FUNCTIONS: (including to but not limited to)

·         Process and prepare accounts payable invoices.

·         Assist with payroll processing and administrative Human Resource functions.

·         Data input for accounts receivable, cash receipts and collection calls for outstanding payments.

·         File documents including payables, receivables, event files, HR files.

·         Perform general accounting work in support of accounting functions.

·         Interpret and apply Federal, State, and local laws and regulations pertaining to accounting work.

·         Apply accounting principles to the maintenance of financial and accounting transactions

 

NONESSENTIAL JOB FUNCTIONS:

·         Perform other related duties and responsibilities as required.

 

INTELLECTUAL/SOCIAL/PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Intellectual/Social demands:

·         While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time.  This position also requires constant use of interpersonal skills including: ability to foster collaboration, recognize and resolve conflicts, and openly communicate in writing and verbally with clients.

 

Physical demands:

·         While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information.

 

Work environment:

·         The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud during events depending on the employee’s location in the building, and is minimal during non-event times.

 

 

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Administration/General Management: Office Manager
SERVICES MANAGER - Visit Enid (Enid, OK)

Job Title:                    Services Manager, Visit Enid                                  

Company:                  Global Spectrum

Location:                   Enid, OK                               

Reports to:                 Director, Visit Enid

Supervises:                 Volunteers

Status:                        Full-Time; Salaried; Nonexempt

EEO:                          Administrative Support Worker

 

Essential Job Functions:

 

Effectively manages, organizes and facilitates the needs of conventions and group tours visiting the Enid area. Acts as a greeter to all individuals calling or walking in requesting information about the destination.

 

Groups

1.      Assists on familiarization tours.

2.      Creates itineraries for group tours, including driving instructions

3.      Arranges for catering, music and venues

4.      Coordinates information bags and appropriate items for groups.

5.      VIP baskets prepared and delivered.

6.      Provides step-on guide for tours, as needed. Provides research for tour guide material.

 

Conventions

1.      Maintains and updates lists of planning resources such as entertainers, venues, suppliers, caterers and speakers.

2.      Maintains accurate inventory of promotional items.

3.      Keeps accurate documentation of group histories and assists with post convention reports and correspondence.

4.      Assists with pick-up and delivery of servicing items such s signage and VIP gifts.

5.      Assembles and delivers registration and information booth materials.

6.      Sets up and works trade shows booths. 

7.      Assists with event and meeting planning, including in-house pre-registration as well as on-site registration.

8.      Provides lodging leads for hotel rooms.

 

Visitor Services

1.      Maintains a working knowledge of the city’s highways, transportation systems, public and private attractions and recreation areas, events, weather conditions, accommodations and tourist attractions.

2.      Assists all walk-in guests and calls promptly and informatively.  Determines type of individual inquiries (leisure traveler, group traveler or convention attendee) and records inquires utilizing computer software.  Develops and maintains visitor information for quick referral in assisting guests.

3.      Ensures that visitor information publications are well stocked in the brochure racks in the lobby, outside the lobby and on display tables; disposes of out-dated materials.

4.      Process requests for information, including stuffing envelopes, creating mailing labels, faxing information and coordinating bulk mailings.

5.      Maintains the inventory for the Gift Shop. Responsible for ordering the items, training volunteers on the financial procedures, reconciling the gift shop expenses.

6.      Maintains calendar of staff activities and scheduling of volunteers.  Maintains general filing system and mailings. Assists staff as needed.

 

Assists other departments with promoting travel industry in Enid.

 

1.      Attends offsite events such as welcome receptions, pre-convention meetings, ribbon cuttings and other social events as requested by the Director of Visit Enid.

2.      Meets and greets VIP’s at hotels.

3.      Assists with administrative functions within the organization.

a.       Maintains servicing reports.

b.      Assists Conference Center staff with special projects.

c.       Codes invoices for accounting and balancing Visit Enid/ECVB financial account with accountant monthly.

d.      Performs other duties as assigned.

 

Supervises volunteer/part-time staff.

           

1.      Recruits, trains and schedules volunteers for on-site and off-site activities.

2.      Maintains updated information for volunteers.

3.      Recommends appropriate volunteer appreciation.

 

Nonessential Job Functions:

  •  Perform all other duties as required

 

Intellectual/Social, Physical Demands and Work Environment:

  • The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Intellectual/Social demands:

  • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame.  This position also requires constant use of interpersonal skills including but not limited to: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.

 

Physical demands:

  • While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly moves about the venue and to service clients and supervise staff; constantly communicates via telephone, email and in-person with others to exchange accurate information. Ability to lift 25-45 lbs required.

 

Work environment:

  • The essential functions of this position are performed indoors. The noise level in the work environments can range from minimal to loud during events depending on the employee’s location, and is minimal during non-event times. Occasional evenings and weekend hours.

 

EOE, DFWP

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Finance/Internal Audit: Controller/Director of Finance
STAFF ACCOUNTANT - Enid Event Center and Convention Hall (Enid, OK)

STAFF ACCOUNTANT - Global Spectrum (Enid, OK)

 

Reports to: Director of Finance

Entity: Global Spectrum – Enid Event Center and Convention Hall

Summary:

To monitor, control, and audit all financial transactions, and to perform a full range of professional accounting duties involved in fiscal management, record keeping, reporting and financial analysis of the facility.

Qualifications:

  • Two years of professional accounting experience preferably including some supervisory experience and significant work in financial auditing.

  • A Bachelor's Degree from an accredited college or university with major coursework in accounting, finance, business administration or a closely related field.

  • Application of generally accepted accounting principles and procedures to a variety of accounting audits, transactions, and problems.

  • Principles and practices of financial auditing and inventory accounting methods.

  • Financial report preparation methods and techniques.

  • Operate a ten key calculator by touch at a speed necessary for successful job performance.

  • Operate a computer to perform accounting functions.

  • Modern office procedures, methods and related computer equipment.

  • Communicate clearly and concisely, both orally and in writing.

  • Establish and maintain cooperative working relationships with those contacted in the course of work.

  • Proficient in MASS 200 and Ceridian Payroll Software.

  • Proficient in Microsoft Office, Word, Excel, and Outlook.

  • Principles of supervision and training.

Job Functions:

  • Process and prepare accounts payable invoices.

  • Perform analysis of accounting records; prepare event profitability statements.

  • Verify post original entries to subsidiary and general ledger accounts; run trial balances; prepare sales statements.

  • Oversee payroll processing and on sight Human Resource functions.

  • Detail processing for accounts receivable, and collection calls for outstanding payments.

  • Maintain all employee records.

  • Assist with month end closing procedures.

  • Prepare audit work papers and perform analysis of accounts.

  • Perform related professional accounting work in support of accounting functions.

  • Apply Federal, State, and local laws and regulations pertaining to accounting and auditing work.

  • Examine and verify a variety of financial documents and reports.

  • Prepare a variety of financial statements, reports, and analyses.

  • Apply accounting principles to the maintenance of financial and accounting transactions and audit of financial records involved for in-house food and beverage operations.

  • Operate a ten key calculator by touch at a speed necessary for successful job performance.

  • Operate a computer to perform accounting functions.

  • Perform related duties and responsibilities as required.

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Apply for Future Notification Only: Future Notification
Notification of Jobs in Future - Comcast-Spectacor and its Entities (Various Locations, NA)

If you would like to be notified of positions in the future with Comcast-Spectacor and its entities, please press "apply" below and fill out the entire application. Make sure your email is correct and you check off the appropriate notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position. If you need to update, edit, modify or delete your record, please go to "Edit Your Information" above and put in your email address and password.

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