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Administration/General Management: Administrative/Executive Assistant
ASSISTANT GENERAL MANAGER/CONFERENCE CENTER SALES MANAGER - Spectra Venue Management- XFINITY Arena at Everett (Everett, WA)

General Description:

  • Assist General Manager in planning, directing and managing the day to day operations of the facility. Specifically facilitating the sales of the Edward D. Hansen Conference Center.

  • Serve as acting General Manager when required.

  • Promote and book events in the Edward D. Hansen Conference Center through an aggressive marketing and sales program

  • Maintain an active and positive relationship with the Everett Public Facilities District Board, the City of Everett, other local entities, building tenants, contracted vendors, and marketing partners. Represent the facility and Spectra Facility Management professionally at all times.

     

    Duties and Responsibilities:

  • Work directly with clients in preparation of cost estimates, contract negotiations, oversight of event management, event settlement.

  • Promote the Conference Center to all potential clients; conduct facility tours; answer questions and provide information regarding facility services, technical capabilities, policies and procedures; assist clients in finalizing booking arrangements.

  • Initiate sales calls via phone, electronic mail, surface mail and in person with the intent of aggressively marketing the Conference Center to repeat and prospective clients.

  • Organize and facilitate meetings, conferences and other special events as required.

  • Oversee event scaling, conference center configurations, and event staffing including; stagehands, runners, merchandise vendors, contracted security, police, and EMT’s.

  • Establish and maintain effective working relationships within the county, to include local hotels and industry organizations; represent the facility professionally at all times.  Attend industry events and tradeshows.

  • Create and analyze in-house event budgets for prospective events.

  • Oversee departmental budgets and participate in the overall facility operating and capital budgets.

  • Recruit, motivate and supervise director level staff.

  • Provide evaluation and development of recommendations to improve organizational administration, procedures, and programs.

  • Prepare weekly/monthly/annual reports on sales, operations, activities, and budget.

  • Assist in the oversight of the facility’s tenants and contract service partners.

  • Work schedule to include nights, weekends, and holidays.

  • Perform other duties and responsibilities as required.

     

    Qualifications:

  • Demonstrated knowledge of current industry management principles and practices, specifically as related to a Conference Center. 

  • Bachelor’s degree from an accredited college or university in a related field, five (5) years experience of increasing responsibility in public assembly venues, related experience and/or training; or equivalent combination of education and experience.

  • Demonstrated supervisory experience including recruitment, training and performance management.

  • Knowledge of and experience in the event booking process, contract development and execution, and event settlements, specifically as it relates to a Conference Center.

  • Working knowledge of facility operations, event management, EEOC, FLSA, OSHA, ADA and basic finance.

  • Proficiency in database management, word processing, spreadsheet, and presentation software.

  • Production experience involving audio, video, lighting, and rigging.

  • Self motivated with excellent interpersonal, organizational and communications skills with an ability to handle multiple assignments.

  • Ability to function and make management decisions in a fast paced high pressure environment.

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Facility Operations/Security/Event Management: Event Operations/Management
DIRECTOR OF OPERATIONS - XFINITY Arena at Everett (Everett, WA)

Job Summary:

This position shall provide direct supervision of event setup and production as well as daily maintenance and operation of the Arena, Conference Center and Community Ice Rink.

Minimum Qualifications:

Education and Experience:

High School or vocational diploma required, BA preferred, with a minimum of three years experience in facility operations supervision.

Knowledge, Skills and Abilities

  • Demonstrate knowledge of supervisory skills and principles with experience in work crew supervision and working on a varied work schedule.

Licenses/Special Requirements

  • None.

Duties and Responsibilities:

  • Administer and monitor contracts with outside vendors.
  • Advances and communicates all event information to the appropriate departments and staff.
  • Assists in overall daily operations and maintenance of the Arena, Community Ice Rink and Conference Center.
  • Maintain vehicles such as trucks, forklifts and Zamboni machines.
  • Schedule and supervise the performance of full-time and part-time operations staff.
  • Schedule and supervise the performance of the change-over crew.
  • Perform other duties as assigned by the General Manager or Assistant General Manager

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Apply for Future Notification Only: Future Notification
Notification of Jobs in Future - Comcast-Spectacor and its Entities (Various Locations, NA)

If you would like to be notified of positions in the future with Comcast-Spectacor and its entities, please press "apply" below and fill out the entire application. Make sure your email is correct and you check off the appropriate notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position. If you need to update, edit, modify or delete your record, please go to "Edit Your Information" above and put in your email address and password.

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