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Finance/Internal Audit: Accounting/Finance other
PART-TIME FINANCE ADMINISTRATIVE ASSISTANT - The Ryan Center & Boss Ice Arena (Kingston, RI)

Job Title:              Part Time Finance Administrative Assistant

Reports to:     Staff Accountant

Supervises:    None

Summary:      Under direction of the Staff Accountant, Finance Administrative Assistant is responsible for preparing Accounts Payable, and general accounting functions for finance, as well as answering phone lines and greeting visitors.

 

Status:            Part Time Hourly

Hours:             20 hours per week; Monday through Friday 9am-1pm

Job Functions (including, but not limited to):

  • Prepare Accounts Payable matching and coding daily.

  •  Enter box office reports daily in Sage.

  •  Enter prepared and approved Journal Entries in Sage.

  •  Weekly filing after projects complete.

  •  Perform other duties as assigned by the Staff Accountant and Director of Finance

  •  Manage W-9’s and Vendor Certificates of Insurance.

    Qualifications:

  • Associates degree from an accredited college or university with major course work in accounting, finance, public or business administration, human resources or a related field. Equivalent work experience will be considered.
  • Proficient in MS Office applications especially Excel.
  • Ability to work with all level of management, with minimal supervision
  • Knowledge of Sage 100 preferred, or similar accounting software.

 

Intellectual/Social, Physical Demands and Work Environment:

The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Intellectual/Social Demands:
  • While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform visitors and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with visitors and other personnel.
  • Physical Demands:
    While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information. May need to lift up to 25lbs.
  • Work Environment:
    The duties of this position are performed indoors. The noise level in the work environments is usually moderate to loud during events and minimal during non-event times.

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